My new set-up, part two

I've been reading about Getting Things Done for a few years now. I've always been an organizational geek, so when I discovered David Allen and his system, I was in heaven. I read everything I could find that was free, especially off the official website, because I'm poor thus cheap! That means that I only read the book this summer, when I had the opportunity to borrow it. I wasn't disappointed, and decided to include a bunch of GTD ideas in my set up. I won't explain the whole system here because I think you guys basically know the principles of GTD, but if anyone wants to talk about it please let me know in the comments!
So my new set-up is a balance between the cutesy I love, GTD ideas, being plain enough for work... perfectly adapted to me :)

As I was saying in my previous post, I now take this binder more or less all the time with me. It starts with the same cards as before in the cards slots, I only added my ID and some business cards, as well as a blue BIC pen in the pen loop. You'll see I try to color-code my entries, and blue is for the 'personal' stuff. I also have a pencil in the second one.
I have the fly leaf right at the beginning, with a variety of post-it notes on it. Right behind it there's a sheet protector and then some draft paper. I took the calendar pages I haven't used and turned them upside down. I did 'erase' the dates to make it less confusing... This part is basically my 'capture' area. I'm trying to make it easy for me to collect my ideas and thoughts, wherever I may be : small post-it notes to quickly jot down something, sheet protector to insert a note I might have taken from somewhere else, blank pages...

Right after that I have my registration page, personal information page, and my 2012 goals mind map.

The next section is my 'next actions' and 'waiting for'. Like last time, I used washi tape to mark my tabs, this way I can reuse the section page easily. In this section I have, again, a bunch of blank pages. The context is written at the top of the page, and actions and waiting fors are separated by these pretty postcards, on which I put Tracy's Martha Steward for Staples tabs :)

The next section after that is the calendar itself. I start with a year calendar I printed off the internet, and then monthly calendars I made and printed. They have a section at the bottom that uses Ray's monthly planner main parts. I decorated them with the tape Tracy sent me. Here I write the main events of the day, like trips for instance. I also use them to track my weight.

Then I have my week on two pages calendar. I try to color-code my week so it is more readable. Black ink is for work, blue for personal, pink for sport, brown for blog, and purple, bright blue, green, orange for everything nice :)

I write down the appointments in the time slots, use the remaining of the column for to do list and a summary of my day. Most of my to-dos are on the next actions lists, so in the calendar you'll only find things to do on a specific day.

After the calendar I have a 'Projects' section. It starts with a list of all the projects inside, and then the main ones are identified with Tracy's tabs. I have Finances (I designed my Finance sheets, so I could follow my budget), Sport (with my C25K training plan, list of workout, etc.), everything about our move here (budget, plan of the apartment with dimensions, shopping list, infos...), Next summer vacation... There are a few more blank pages here as well so I can insert them where I need.

Then I have my 'Someday/Maybe' section. For the moment it's just a list of things I may or may not pursue... This section feels very liberating, I must say! It allows me to think about things I may not have the time or money to do for the moment without feeling guilty.

And finally, my 'References' section, of which I am most proud. I decided to organize my references with my alphabetical tabs. I have a first sheet here on which I have my access codes to a bunch of sites, written with a code of course. Right behind that I have a 'work' page where I put all the important contacts from work + my MS exchange access to Outlook. And then, I have a summary of what is behind each tab. For instance, under 'EF', you'll find a page about Filofaxes :) (more specifically, ideas about set-ups). So behind these tabs I have the corresponding contacts, and then a few references. Under 'OP', with my organisation-related notes, I have my GTD notes.

And then, we have some business cards, and my beloved notepad.

Here you go, my new set-up! I really like it, it's easy to use, and to find everything I need. The only thing is that it's quite heavy...
What do you think? Did you see any ideas you liked? Do you use GTD? Have you solved the 'I need all this with me but my back is breaking' problem?

Look what the Postman brought!

Hey there,

I have a funny story for you today. See, I was reading Tracy's blog one day, and she was having a contest. We had to tell her what we would buy from JetPens if we had $25 to spare, for her and us to share. This is a very fun contest idea I think. First, because, well, it's JetPens. Like it's difficult to build a wish-list from that store. Anyway. It's also real fun because you chose things you would like Tracy to discover too! I had a lot of fun building my list, which amounted exactly to $25. And guess what, for the first time ever, I won something!! Exciting! Except... I didn't know I had won. You need to understand, I really like Tracy's blog, I read it everyday, I follow her on Twitter, and her blog is in my RSS feed... how could I miss the numerous posts she did about the winners, especially the ones not giving her their addresses (oops) ?! Anyway, I did miss them... I only realized I had won when Tracy understood who I was from chatting on Twitter ('You're HM??'). Now I don't know if you know, but Tracy is a very nice person. Of course I don't really know her, but from reading her blog, her interactions with people on Twitter, and exchanging myself some emails with her, I can tell you, she's super nice. You're still not convinced? Well guess what. Even though the day to mail out the contest gifts to the winners was long passed, Tracy asked for my address and send it to me. When I received it this morning, I was over the moon (is that the right expression?). AND, to top it all, she included surprises!! Now you're convinced, right?

Here are the pics, in situation, in my Leon (because of course, I use my gift in my Filo!):

Here it is! My beautiful elephant tape holder!! And look at that tape: one roll with animals and one with cars! You can find it here

And here are all the extra surprises I got! Some blue Martha Stewart notes, some purple Post It flags, some cute removable tabs, on which I put a golden sticker, a very pretty pink flower, a little sticker, some '!' flags, another cute little sticker, and a little hot dog!

Thank you sooo much Tracy for this package!

My Filo Background

Hey there,

I thought it would be good to start this blog by presenting myself and my history with Filofax. Oh my, I'm already talking about it as if it were a relationship...
First of all, I'm not a native English-speaker. I'm writing this blog in English because it is the main language of the wonderful Philofaxy community, but please be forgiving. Do not hesitate to correct me if you notice a spelling or grammar mistake, I'm very much willing to improve.
I've always love stationery, as far as I can remember. I have also always loved organization. I remember spending hours as a little going though all my crayons and classifying them in boxes according to color. My dad used to receive a bunch of promotional planners through his job that he never used, so I'd play with them.
I think I started wanting a Filofax when I was around 14. But I wanted to receive it for a significant date. I wanted it for my 16th birthday, but by then I realized that I couldn't be sure the type and size of the organizer I would need then would still suit me a few years later. I really wanted to have an object I could keep for a loooong loooong time. Something symbolic. Then I wanted one as a high school graduation gift, then one for my 18th birthday, then one for my 20th... Everytime deciding against it for the same reasons. I finally got my first Filo last year, for my 25th birthday. By then I had finished school and had been working for 2 years, so I decided I 'knew' myself and my organization well enough to do this investment.
Before getting it, I had been using the Moleskine planner (week on one page with notes) since high school, either in their A5 size or their pocket. Always with a red cover! I had been perusing the interwebs about Filofax for a while, and especially like to visit Flickr (pictures, which I just love) and Philofaxy of course.
As my birthday was approaching, I decided on a Vintage Pink Pocket Malden to be my first Filo. Choosing the size was the hardest part for me. I didn't want to use a Personal because I knew the size of the page would feel weird to me. I'm much more comfortable using something closer in proportions to A4. Also, I was used to always have my planner with me, so I needed it to be quite portable. To ensure that I would always have it with me, I also wanted it to be my wallet. I also knew I wanted my planner to be in leather (since I wanted it to last for a looong time, remember?), and in some sort of a purple (my favorite color). Then Malden's famous charms did the rest.

From filofax.co.uk

We had been very happy together for a few months when the beautiful sale on Chameleons appeared on Filofax' website. I had been thinking about trying an A5 (my work planner was an A4 of which I filled the pages, but that I deemed too cumbersome). I jumped on the occasion and ordered it, in Aqua. Now Filofax didn't offer delivery to the country where I was living at the time, so I had it delivered to my parents' and had to wait 6 months to meet my beautiful Leon... The agony! But then, it was love at first sight.

From filofax.co.uk

Finally, since I was loving this size so much, I wanted to get a sexy purple Finchley. Tracy was selling one on Ebay and I entered in the bidding war, using Ebay for the first time! Of course I lost... but a few days later I was able to get a Pink Finsbury for a decent price, which was thus my first Ebay win. Pink is not my favorite color, but I still love it very much!

From filofax.co.uk

So, there, you have it, my story so far with my pretty binders!