Motivation / Inspiration

i like to write an inspirational, or sometimes funny, quote on top of each of my WO2P pages. i keep a running list of these in Evernote, and add to it whenever i read or hear a good one. then, when i start a new diary, i select 52 quotes and write them in my diary. i like to look at them at the beginning of each week, they feel like fortune cookies :)

Lifestyle changes

i've hinted before to some health issues i have. i've seen a doctor this week for it, and he's asked me to do some changes in my lifestyle. nothing major, but still hard for me to implement. i know my Filofax could help me with that, but i don't really know how. would you guys please help?

so first, i need to change my diet. i have to reduce my consumption of dairy and carbs (all kind), not totally cut them out though, but have one portion a day TOPS. and i have to up my protein consumption.
then i have new rules: i have daily exercises to do, i need to work out regularly, and work on relaxation.

how could i use my Filofax for it?
i thought about different ways to keep track of these changes:

-writing a checklist at the bottom of every day's block, and check when i have had my protein, when i did my exercises, etc.

-write in red when i've eaten dairy/carbs so i now not to eat it anymore for a few days,

-i could have a list of foods i like that are within the new limitations, to help me when shopping

-i could have one checklist and erase it/move it from day to day (maybe using a flyleaf?)

-i should maybe keep track of these things in a different calendar ? (but keep the list of foods i can have in my one life/one binder one ?)

what do you think? do you do something similar, and how? i need the system to really help me reach my goals without it being hard to maintain... the hardest days so far have been when i'm out with family/friends.
waiting on your suggestions you guys :) thanks for your help!!

My new set-up, part two

I've been reading about Getting Things Done for a few years now. I've always been an organizational geek, so when I discovered David Allen and his system, I was in heaven. I read everything I could find that was free, especially off the official website, because I'm poor thus cheap! That means that I only read the book this summer, when I had the opportunity to borrow it. I wasn't disappointed, and decided to include a bunch of GTD ideas in my set up. I won't explain the whole system here because I think you guys basically know the principles of GTD, but if anyone wants to talk about it please let me know in the comments!
So my new set-up is a balance between the cutesy I love, GTD ideas, being plain enough for work... perfectly adapted to me :)

As I was saying in my previous post, I now take this binder more or less all the time with me. It starts with the same cards as before in the cards slots, I only added my ID and some business cards, as well as a blue BIC pen in the pen loop. You'll see I try to color-code my entries, and blue is for the 'personal' stuff. I also have a pencil in the second one.
I have the fly leaf right at the beginning, with a variety of post-it notes on it. Right behind it there's a sheet protector and then some draft paper. I took the calendar pages I haven't used and turned them upside down. I did 'erase' the dates to make it less confusing... This part is basically my 'capture' area. I'm trying to make it easy for me to collect my ideas and thoughts, wherever I may be : small post-it notes to quickly jot down something, sheet protector to insert a note I might have taken from somewhere else, blank pages...

Right after that I have my registration page, personal information page, and my 2012 goals mind map.

The next section is my 'next actions' and 'waiting for'. Like last time, I used washi tape to mark my tabs, this way I can reuse the section page easily. In this section I have, again, a bunch of blank pages. The context is written at the top of the page, and actions and waiting fors are separated by these pretty postcards, on which I put Tracy's Martha Steward for Staples tabs :)

The next section after that is the calendar itself. I start with a year calendar I printed off the internet, and then monthly calendars I made and printed. They have a section at the bottom that uses Ray's monthly planner main parts. I decorated them with the tape Tracy sent me. Here I write the main events of the day, like trips for instance. I also use them to track my weight.

Then I have my week on two pages calendar. I try to color-code my week so it is more readable. Black ink is for work, blue for personal, pink for sport, brown for blog, and purple, bright blue, green, orange for everything nice :)

I write down the appointments in the time slots, use the remaining of the column for to do list and a summary of my day. Most of my to-dos are on the next actions lists, so in the calendar you'll only find things to do on a specific day.

After the calendar I have a 'Projects' section. It starts with a list of all the projects inside, and then the main ones are identified with Tracy's tabs. I have Finances (I designed my Finance sheets, so I could follow my budget), Sport (with my C25K training plan, list of workout, etc.), everything about our move here (budget, plan of the apartment with dimensions, shopping list, infos...), Next summer vacation... There are a few more blank pages here as well so I can insert them where I need.

Then I have my 'Someday/Maybe' section. For the moment it's just a list of things I may or may not pursue... This section feels very liberating, I must say! It allows me to think about things I may not have the time or money to do for the moment without feeling guilty.

And finally, my 'References' section, of which I am most proud. I decided to organize my references with my alphabetical tabs. I have a first sheet here on which I have my access codes to a bunch of sites, written with a code of course. Right behind that I have a 'work' page where I put all the important contacts from work + my MS exchange access to Outlook. And then, I have a summary of what is behind each tab. For instance, under 'EF', you'll find a page about Filofaxes :) (more specifically, ideas about set-ups). So behind these tabs I have the corresponding contacts, and then a few references. Under 'OP', with my organisation-related notes, I have my GTD notes.

And then, we have some business cards, and my beloved notepad.

Here you go, my new set-up! I really like it, it's easy to use, and to find everything I need. The only thing is that it's quite heavy...
What do you think? Did you see any ideas you liked? Do you use GTD? Have you solved the 'I need all this with me but my back is breaking' problem?

Leon, my Stay-at-home Filo

Hey there,

So here we go for my first set-up post/walk-through. I'm excited! Get ready for a lot of pictures, because picture-heavy posts are my favorites when it comes to Filofaxes :) I'm sorry these are a bit blurry!

In my first post, I explained that this A5 Chameleon was the second Filo I bought. I had been using the pocket size for almost 6 months by then, and I was starting to feel limited by the size. I love that the Pocket is so portable, but sometimes I would feel frustrated, especially when I was trying to write up my day in the evening. I tend to use my Filo as a planner, for future events, as an organizational tool, when my time is a little tight and I need to put more thoughts in planning the day, and as a record of what happened, gluing bits and bobs in it. So, I decided to get an A5 Filo that I would mainly keep at home. If my job were to change, I would then think about taking it with me to work, but that wasn't an issue at the moment (and still isn't). I will do a separate post where I describe my Pocket 'on-the-go' Filo.
I received this A5 Chameleon just as I was quitting my job and going to spend the summer at my parents' house, so I have some difficulties setting it up. Because, you know, I'm not in my 'real life' right now, if that makes any sense?? Anyway, except an update of this set-up when September arrives :)

On the left hand side of the cover, we have 8 credit cards slots, one bigger slot, 2 slip length pockets and one zipped length pocket. I don't keep a lot here. I have a few stickers in the slip pockets, some post it flags and Tracy's paperclip. In the credit card slots, I keep personal pictures that I printed on Moo to the right format. I don't use the pen loop because, as the binder stays at home, I have access to ALL my pens :) When I do need to take it with me, I usually take a pencil and a ballpoint pen with me.

The very first page you see, behind the transparent fly leaf, is the registration number. I'm paranoid I might lose my Filo (which stays home...) After that, there's the personal information page (well, really, only my name and email address), and then the Filofax informational pages I decided I needed (EU Members, Religious Festivals, Notable Dates). That's the end of the 'introduction' part of my Filo.

Then we go into my 'objectives'. First I have a mind map of my main goals for 2012 (roughly). I made it cute with different colors and stickers, and put it in a homemade protective sheet (just an A4 plastic sheet cut in half and repunched. The washi tape is here to help punch trough plastic).

Then we have my first divider, on which I put one of the tabs Tracy sent me, and behind which I have my monthly goals. I've created a template for those that I adapted from Ray's monthly planner. I've been using them to set up goals every month and review them at the end since February, and love it so far. It's been very helpful, in improving myself.

My next section after that is 'sport'. I tried to keep it pretty vague. In it you'll find a Couch to 5k training plan (with the pink tab) that I printed off the internet, and that gets checked off every time I achieve a step, a Workout Log that I drew on some squared paper (4 columns: date, type of workout with room for comments, duration, distance if applicable), and a few interesting articles on fitness I punched and put here. I just put some washi tape on the tab of the divider, wrote the title on it and added some Winnie the Pooh stickers. As I said I'm fairly certain my set-up will change when I'll go back to the real world, so I tried to do tabs that I could easily modify.

The following section is my diary. I put one of Tracy's cute stickers on the divider (the character seems to be scratching his head in a sort of 'duh?' attitude; too cute. Sorry the picture is so blurry!).

I start with the year overview that came with the Filo. It's far from perfect, I very much prefer the horizontal calendar where each month gets a column, but I haven't yet found a way to print it out on my own. I know, I'm pathetic.

But then you can see the month on one page I did, adapted for Steve and Ray's template. I think I only changed the look, and added a Notes column. Oh and there of course you can one of Tracy's goodies, again :)

Then we go into the diary. I use Week on 2 Pages, column, because it came with the binder, but it's actually my favorite format, so that was nice. I usually first write down the appointments in front of the time, then the to do list of the day where there's room left, and then write about the day where I can!

The three next sections are dedicated to current projects. The first one is about the things that need to get done where I am now and during this summer. The second one is about planning after September. The third one has everything I need about my current job search.

After that, we get into a 'References' section, where I keep important information, a list of things I like, a list of Zen habits, a summary of Christmas gifts exchanged, and a page about my Filofaxes' structures. Then I have the alphabetical tabs behind which are my contacts (addresses, not email addresses or phone numbers, which are in the computer or the phone).

At the back I have blank paper, which I use to sketch, the business card holders (in which I keep mainly contacts needed in my job search). In the last pocket I have the Filofax notepad, which I use a lot, and I use the space left behind it to stash any letter or paper I need to take care of.

There, you have it, my Leon! I hope you enjoyed this post, as much as I enjoy reading about your set-ups! What do you think of him?